- The REBs and the Appeal Board operate under the policies and guidelines established by the Tri-Council Policy Statement on Ethical Conduct for Research Involving Humans adopted in August 1998.
- The REBs and the Appeal Board may seek the advice of the University of Ottawa Legal Counsel. It may also consult any member of the University whose knowledge and expertise could assist in its deliberations.
- The REBs and the Appeal Board may seek the opinion of persons not employed by the University. Such consultations may be requested by a Board or by an applicant for ethics approval.
- a) The REBs or the Appeal Board may request an applicant's attendance at its meeting prior to making a decision about a research project. Similarly, an applicant may request to meet with the REB or the Appeal Board at the meeting where the applicant's project is discussed. Such requests should be addressed to the Chair of the appropriate Board prior to the meeting.
b) If an applicant attends a REB or Appeal Board meeting, the board members will discuss the project and issues first, and then invite the applicant to clarify issues identified by the Board members or to make a presentation about the project.
- Monitoring of all ongoing research projects involving human participants will be the responsibility of the REB which initially assessed the project. Continuation of approval will be based on the annual status report submitted by the principal investigator or student supervisor or on a method deemed appropriate by the REB when it initially evaluated a specific project.
- The Protocol officer for ethics in research keeps the minutes of the meetings of the REB and the Appeal Board and of all files for which a final decision has been taken
- The Chair of each REB and of the Appeal Board must provide an annual report to the Vice-President (Research) and to the members of their Board.